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How to Host a Meetup within a Meetup: Video Demo

Last updated: May 29, 2024

Ever been in a big, noisy event where it’s hard to talk to people?

It happens to everyone. Moving through a crowd can be tough, especially after the first hour when it gets really crowded, and everyone sticks to their friends.

Here is a simple fix – host a smaller event inside the big one.

This article will guide you on how to plan and pull off this idea, so you can meet more people and have a memorable time at the event.

Video Walkthrough

Check out this 4-minute video for a glimpse of how I run icebreakers for big groups.

The video is divided into several sections, including:

Can’t see the video? Watch it here on YouTube: How to Host a BIG Meetup or Networking Event

Be Early

Think about showing up on time or showing up early. This phase teems with potential opportunities.

To optimize the benefits of being early, strategically schedule all engaging activities and discussions during the first hour. This is the time to establish meaningful connections before the venue becomes overwhelmingly crowded.

Being early grants access to the most desirable aspects. In the context of networking, initiating connections during the early times of an event ensures the development of robut and lasting professional relationships.

Split Your Groups

In big events, the trick is to split into smaller groups.

Instead of one big crowd, which can make it hard to really connect, create smaller spaces where people can talk comfortably.

Imagine little pockets of chatting during the event – that’s where the real magic of connection occurs.

The Connector’s Role

Being the connector is super important. As the host, your job is to quickly and smoothly bring people together.

If you want to meet more folks, try small group icebreakers led by your team. It’s like breaking down a big task into smaller parts to make sure everyone gets a chance to connect.

Hosting a meetup within a meetup is not for the faint of heart. It’s a fast-paced mix of meeting people, organizing, and making sure everyone gets a chance to join in.

The trick is to stay quick on your feet, like what I did on this video: in the middle of all the craziness, I smoothly introduces Olivia to new friends.


In the dynamic world of meetups, hosting a meetup within a meetup is your secret weapon. So, the next time you find yourself in the center of a big networking event, remember these tips:

  • Plan early
  • The art of dividing and conquering
  • Play the role of the connector.

Master the art, and watch your Meetup within a Meetup the highlight of the event.

Check out the video section of this website for more party tips and sample videos. Or, you can watch a variety of these videos directly by clicking on the links below:

Leave a comment on this article here.

About the author

Nick Gray is the author of The 2-Hour Cocktail Party. He’s been featured in The New York Times, The Wall Street Journal, and in a popular TEDx talk. He sold his last company Museum Hack in 2019. Today he’s an expert on networking events, small parties, and creating relationships. Read more about Nick Gray here.

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