I use both a simple spreadsheet (Google Sheets) and a CRM (contact management database) to manage who I want to invite to my parties.
Nick’s note: Update this! Add some screenshots, remove CRM, etc.
How I Sort My Guest List Database
The most important category that I have is called “Next Cocktail Party List.”
These are people I have recently met who I have invited to my next cocktail party. It is important for me to invite them first to my next party so that I can continue our conversation or create that new connection.
I also have a category called “Favorite Guests.”
After each party, I reflect upon who my favorite guests were.
- Who showed up and helped me set up?
- Did anyone offer to stay late to help me clean up?
- If someone brought something special to the party, like a snack they made or some of their favorite drink to share, I might save that.
I also give credit in this category to guests who are particularly fun, funny, smart, outgoing, or just plain supportive. These people are often among the first to get re-invited to my next cocktail party.
How I Track My Guest List
- I use Google Sheets for my “Next Cocktail Party List” just because it is the easiest.
- If I’m being particularly responsible, I’ll tag …. TO BE CONTINUED