3 Ways to Upgrade Any Party

Do you have a big party coming up soon? You can do these three things to make any party better for you and for your guests:

  1. Name tags
  2. Reminder messages
  3. Guest Bios

I’ll review each of these things and tell you exactly how to do them. When you use them, your party will have more new connections, more conversations, and your guests will see you as an excellent host.

Warning: If your party is only a few days away, be careful about adding too much structure and surprises. Come back to my party planning handbook later. For now, just use these simple edits to upgrade your event.

Name tags

Using name tags is the single best piece of advice to upgrade your party. Guests will talk to more people, feel more comfortable, and you’ll be seen as a more organized host when you use name tags.

Review this article or Chapter 5 in my book about the How and Why and Best Practices for using name tags:

Read why name tags are important for your parties.

How to properly use name tags

Buy a package of 50 name tags and at least 2 thick markers (such as the popular Sharpie brand). Write the first names of your guests when they arrive, and ensure that everyone wears a name tag.

Reminder messages

There’s a lot to say here about Reminders, but I’ll start with this:

Err on the side of sending more, not fewer, reminder messages about your upcoming party.

In my many years of hosting parties, for hundreds if not thousands of people, I’ve never once received a complaint about sending too many reminder messages.

I’ve written an entire article about reminder messages, and a whole chapter in my book:

three reminder notes for a party
The 3 Reminder Messages That You MUST Send for Your Party
  1. Send your 1st reminder message 1 week before your party.
  2. Send your 2nd reminder message 3-4 days before your party.
  3. Send your 3rd and final reminder message on the morning of your party.

Guest Bios

Include a brief shoutout to several of the guests attending your party in your 2nd and 3rd reminder message. Guest Bios are like my secret weapon. They’ll encourage more people to show up, give confidence to introverts, and get people excited for your party.

Read this informative article on how to write your guest bios.


Using name tags, guest bios, and sending reminder messages will make your party better. Guests will have more new conversations – and that’s the whole point of a party. People like to meet new people. And everyone can use to make a new friend.

See the advice that I gave Cathy, here, about how to improve her upcoming party.

What you should do next...

1. Subscribe to my free Friends Newsletter.
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2. Get your 2-page Party Checklist.
With over 19 things you can do right now to improve your next party. Plus an Executive Summary of the key lessons inside my book. Get the PDF now.

3. Buy The 2-Hour Cocktail Party on Amazon.
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About the author

Howdy! I'm Nick Gray. Most people know me as the Founder of Museum Hack. I wrote a book, The 2-Hour Cocktail Party, about making new friends and building big relationships through small gatherings.